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OFFICE ASSISTANT I - PART TIME

MELBOURNE, FL 32901

Posted: 02/08/2024 Industry: CLERICAL Job Number: 16706 Pay Rate: $14.13

Job Description

OFFICE ASSISTANT I

CHARACTERISTICS OF THE CLASS:
Under routine supervision, performs entry-level office and clerical work filing, sorting, making arithmetic computations, posting data, keeping records, typing, and operating office machines.
EXAMPLES OF DUTIES:
(Note: The listed duties are illustrative only and are not intended to describe each and every function which may be performed in the job class. The omission of specific statements does not preclude management from assigning specific duties not listed herein if such duties are a logical assignment to the position.)
Performs standardized clerical and/or recordkeeping work, including completing and mailing forms, form letters, data runs, and other documents; maintaining established record cards and logs; and assembling and posting data.
Types correspondence, including memos, reports, cards, records, forms, statements, tables, and other documents from copy, rough drafts, notes, or detailed instructions and makes copies of completed documents as directed.
Processes, sorts, verifies, and files vouchers, applications, invoices, purchase orders, correspondence, reports, and other documents alphabetically, numerically, or by other established systems.
Receives fees, makes change, and writes receipts and enters, revises, and deletes data into a computer and/or logbook.
Assembles, codes, classifies, and/or consolidates the information required to complete reports; reviews the information in required forms and documents for accuracy; and posts data from one source to another based on well-established procedures.
Assists members of the public and other County employees by providing information and explaining well-defined policies, rules, and regulations; screens and refers visitors to the appropriate departmental staff member; answers incoming phone calls, transfers calls to the appropriate staff member, and takes messages as necessary; and opens, sorts, and distributes mail, emails, and faxes.
Utilizes a computer, copier, scanner, calculator or adding machine, and fax machine in the performance of duties.
Performs related work as required.

Job Requirements

REQUIREMENTS:
EDUCATION AND EXPERIENCE:
Six (6) months of experience in clerical or secretarial work.
Additional qualifying education and/or experience which provides the necessary knowledge, skills, and abilities may be substituted one for the other on a year for year basis.
Public contact experience is preferred.

SPECIAL REQUIREMENTS:
May be required to pass the County typing test at 35 correct words per minute.
In the event of a hurricane, major storm, natural or man-made disaster that may threaten the area, the employee will be required to perform emergency duties as directed.

KNOWLEDGE, SKILLS AND ABILITIES:
(Note: The knowledge, skills, and abilities identified in this class specification represent those needed to perform the duties of this class. Additional knowledge, skills, and abilities may be applicable for individual positions.)
Good knowledge of basic arithmetic, business English, spelling, and grammar.
Some knowledge of standard clerical techniques.
Some knowledge of telephone etiquette and customer service techniques.
Some knowledge in the use of personal computers, including Microsoft Outlook, Word, Excel, PowerPoint, or other similar software.
Some knowledge in the use of the Internet to conduct research and find information needed to complete assigned projects.
Skill in operating office equipment, including copiers, scanners, fax machines, and other similar equipment.
Ability to maintain files alphabetically, numerically, and categorically.
Ability to maintain written and electronic records and logs.
Ability to assemble data.
Ability to prepare standard forms.
Ability to understand and follow verbal and written instructions.
Ability to make arithmetic computations accurately and with reasonable speed.
Ability to establish and maintain effective working relationships.
Ability to communicate effectively, both verbally and in writing.

PHYSICAL REQUIREMENTS:
This is mainly sedentary work.

Meet Your Recruiter

Tabitha Holloway

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