OFFICE ASSISTANT I
CHARACTERISTICS OF THE CLASS:
Under routine supervision, performs entry-level office and clerical work filing, sorting, making arithmetic computations, posting data, keeping records, typing, and operating office machines.
EXAMPLES OF DUTIES:
(Note: The listed duties are illustrative only and are not intended to describe each and every function which may be performed in the job class. The omission of specific statements does not preclude management from assigning specific duties not listed herein if such duties are a logical assignment to the position.)
Performs standardized clerical and/or recordkeeping work, including completing and mailing forms, form letters, data runs, and other documents; maintaining established record cards and logs; and assembling and posting data.
Types correspondence, including memos, reports, cards, records, forms, statements, tables, and other documents from copy, rough drafts, notes, or detailed instructions and makes copies of completed documents as directed.
Processes, sorts, verifies, and files vouchers, applications, invoices, purchase orders, correspondence, reports, and other documents alphabetically, numerically, or by other established systems.
Receives fees, makes change, and writes receipts and enters, revises, and deletes data into a computer and/or logbook.
Assembles, codes, classifies, and/or consolidates the information required to complete reports; reviews the information in required forms and documents for accuracy; and posts data from one source to another based on well-established procedures.
Assists members of the public and other County employees by providing information and explaining well-defined policies, rules, and regulations; screens and refers visitors to the appropriate departmental staff member; answers incoming phone calls, transfers calls to the appropriate staff member, and takes messages as necessary; and opens, sorts, and distributes mail, emails, and faxes.
Utilizes a computer, copier, scanner, calculator or adding machine, and fax machine in the performance of duties.
Performs related work as required.
