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TEMPORARY ELECTIONS ASSISTANT

MELBOURNE, FL 32901

Posted: 10/20/2023 Industry: CLERICAL Job Number: 15991 Pay Rate: $15.00

Job Description

Are you passionate about democracy and ensuring the integrity of the electoral process? Are you a detail-oriented, organized, and highly responsible individual? If so, we invite you to consider a rewarding career as an Elections Supervisor!

We are a dynamic and dedicated team committed to upholding the principles of democracy. Our mission is to facilitate fair, transparent, and secure elections that empower the voices of our community members. As an Elections Supervisor, you will play a pivotal role in shaping the future of our community and ensuring the electoral process runs smoothly.

JOB DESCRIPTION:

The Elections Assistant is a responsible deputy reporting to and under the general supervision of the Senior Administrative Supervisor, and direct supervision of an Office Manager. The Elections Assistant performs experienced administrative/computer work necessary to provide voter registration and other voter services in accordance with Florida Statutes. Primary focus is on effective and efficient customer service, data entry, and records maintenance.

RESPONSIBILITIES:

Process new voter registration, registration updates/changes, mail ballot requests, returned mail, and other voting information.
Provide voter registration and elections information in person, by mail, via e-mail and over the telephone according to State law, rules, regulations, and procedures.
Answer and direct all incoming calls in a professional and courteous manner. Provide backup telephone support to all departments as necessary.
Research voter records and assist in solving issues related to the succession of a voter s registration record.
Quality control of registration records.
Assist voters with early voting and voting by mail ballot.
Assist in the preparation of elections and post-election activities as needed.
Receive, sort, and distribute a variety of correspondence and deliveries.
Provide backup support for voter outreach programs.
Handle special projects and other duties as necessary.

Job Requirements

EDUCATION AND EXPERIENCE:

One year of clerical experience to include extensive computer use in a customer service, public service, or business environment, or a two-year associates degree in a business-related field.
Qualifying education and /or experience which provides the necessary knowledge, skills, and abilities may be substituted on a year for year basis.
KNOWLEDGE, SKILLS, ABILITIES:

Ability to review and interpret election statutes and rules.
Highly organized.
Capable of creating effective training procedures for Election Workers utilizing different types of training formats.
Excellent time management skills.
Capable of dealing tactfully with the public.
Excellent problem-solving skills.
Superior networking and engagement skills.
Proficient in Microsoft Office software applications including Word, Excel, PowerPoint, Publisher, and Outlook.
Ability to coordinate and administer projects with flexible hours including evenings and weekends.
Excellent verbal and written communication skills.
Strong interpersonal skills that allow the ability to establish and maintain effective internal and external relationships.
Ability to work with minimum direction and as a team player when required.
Capable of discretion and judgment in carrying out administrative details.
Excellent customer service skills
Skilled in program coordination and organization
SPECIAL REQUIREMENTS:

Must be a registered voter in Florida
Possession of a valid Florida Drivers License
Overtime is required
PHYSICAL REQUIREMENTS:

Able to sit for 5-8 hours per day
Frequent periods of standing/walking 1-3 hours daily
Lifting items of 25 lbs or less on occasion.
(Note: The listed duties are illustrative only and are not intended to describe every function which may be performed in the job class. The omission of specific statements does not preclude management from assigning specific duties not listed herein if such duties are a logical assignment to the position.)

Note: This job description is intended to provide a general overview of the position. Duties may vary depending on the specific needs of the organization.

Job Type: Full-time

Salary: From $15.00 per hour

Schedule:

20-50 hours a week pending work load and demand
Monday to Friday
Weekends as needed
Work Location: In person

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